DESCRIPTION
Landa seeks an Administrative Assistant to establish, evaluate, improve, and maintain the organization's core operational and administrative processes to ensure an efficient and productive workflow.
In this role, you will work closely with HQs and act as America’s focal point for the various business functions while supporting America’s management team with various ad hoc projects.
This position is a temp-to-hire.
RESPONSIBILITIES
Manage administrative tasks that support the ongoing organizational activities and processes, such as:
o Assisting in various marketing-related projects
o Organizing team meetings, including summary and follow-up action items
o Assisting with document management (NDAs, quotes, and contracts)
o Managing travel bookings
o Handling expense reports
o Maintaining updated communication channels, including America’s Monthly Newsletter
o Assisting in drafting e-mail communication and creating presentations
o Generating quotes, ordering equipment, tracking warranty and replacements and managing inventory
o Managing the administrative aspects of shipments and deliveries
o Gathering required documents and approvals for supplier set-up
o Opening purchase requisitions through BizDoc, tracking purchase order approvals and invoice payments
o Assisting in local tax matters and bank-related matters
REQUIREMENTS
· Bachelor’s Degree in a related field / or 5 years of experience
· 2 years of administrative experience
· Proficient with Microsoft Office Suite or related software.
· Good understanding of project accounts and budget codes
· Understanding purchasing policies and legal / finance / procurement issues
· Willing to travel ~10%
